Terms & Condition

Upon acceptance as a showcase performer (Strolling/Variety/Musical) the artist and/or their promoter or agent agrees to the following:


Stage Acts (Musical and Variety Acts)

  • Each stage act in the showcases shall have a maximum of 18 minutes to perform.
  • Each showcase will have an emcee provided by CAFE.
  • Basic stage and production equipment are the responsibility and control of CAFE. The sound system will be provided by CAFE and will be scaled to the location used and reasonable requirements of the attraction. CAFE will have absolute control over this system, including overall volume levels.
  • A schedule for sound check will be provided to each act prior to the convention.
  • Musical performances will have basic stage lighting provided by CAFE with minimal call lighting cues
  • Variety acts will have basic stage lighting provided by CAFE with no call lighting cues unless a representative of the act is present to operate lighting cues.
  • Any special lighting or equipment is the sole responsibility of the act and can be arranged, at a cost to the act, through the showcase producer.
  • Stage size will be a minimum of 12' x 24'. Acts that require larger stage requirements will still be considered, but space is limited.

Video showcases

  • Video showcases will be 3 minutes maximum and will not include any stage time.

Strolling Acts

  • CAFE will set the schedule of performance for strolling acts and each act will be notified in advance of the convention.
  • Acts will be restricted to a maximum of 15 minutes


All costs for showcasing are the responsibility of the act/ attraction (travel, accommodations, meals, etc.).


If a selected act is unable to appear, no substitutions will be permitted for its showcase performance without prior approval by CAFE. Cancellation by an agent or promoter does not guarantee that agent/promoter the opportunity to fill the vacant showcase. All fees are non-refundable.


Only showcase acts can purchase a tradeshow booth at a discount rate (plus electricity if required). The rate includes:

  • Tradeshow booth for Thursday, November 18
  • Tradeshow opens 11:00 am to 5:30 pm, setup 8 – 11 am
  • Professionally draped booth, skirted table and 2 chairs
  • One tradeshow booth representative, lunch included
  • Discounted rate ARE NOT available to agents or booking agencies
  • To sign up, see tradeshow application


  • Promotional materials may be included in the CAFE delegate bags – contact CAFE office for further delivery information. All material must arrive by November 8, 2021
  • Meet & Greet table will be available after the performance.


Flagrant interference with another's ability to do business on the part of all showcase performers and/or their agents/promoters will not be tolerated and may result in cancellation of showcase performance without refund.


Showcase performers and their representative will have the opportunity to network with delegates at the CAFE Hospitality Suite on the evening of their performance. Appropriate conduct will be required at all times. CAFE reserves the right to remove anyone from the Hospitality Suite


All showcase applications must include the completed registration form and applicable fee. Once a showcase has been confirmed, payment will be processed. If an application is not accepted for showcasing, payment will not be processed, the cheque will be returned or credit card information destroyed.

Incomplete applications will not be considered. The organizers strive to give the fullest consideration to the interests of the performers. Should any questions arise which are not addressed within the text of these Terms & Conditions, the organizers' decision must be accepted as final.

CAFE will take photographs and video at the CAFE Convention and may use them in CAFE news or promotional materials whether in print, electronic or other media, including the CAFE website. By participating in the CAFE showcases, you grant CAFE the right to use your name and photograph for such purposes.